Thank you all that attended the meeting last week. We had a great presenter that shared some very helpful information. That presentation and Q&A session when longer than expected and we could not cover the bulk of agenda items. Please read the below for important happenings and updates in the School of Education operations.
Human Resources Updates
The school has three new staff members who started this month:
- Rachel Worsham joined at the beginning of the month, on June 1, ss a postdoctoral research fellow reporting to Matt Springer and working with the North Carolina Education Futures Initiative, a multi-year project supported by the John M. Belk Endowment.
- Sonya Frej joined the Office of Business Operations as the new HR Specialist on Monday, June 21. Sonya comes to us from the HR department at the Kenan-Flagler Business School and will start off handling temporary staff and student hires as well as assume the role of TIM Administrator for the School.
- Les Graham also joined the Office of Business Operations on Monday, June 21, as a Research Administrator. Les comes from the Eshelman School of Pharmacy and will work alongside our current Research Administrator, Tracey Wiley, to manage the post-award functions of the various funding sources for faculty members.
Please see the email introducing them to the SOE community to learn more about them and to find their contact information so you can welcome them to the school.
If you do not already have a permit and need a parking permit this summer (through the end of July 2021), then please submit a request in RASR using the form under the HR section titled, Summer 2021 Parking Request (click and it will take you straight to the form).
Permits for 2021-2022
We are requesting that all employees wanting a parking permit from the SOE allocation for next year complete the request process, SOE 2021-2022 Parking Permit Requests.
Please refer to the email sent to you on April 29th from David Churchill with the subject line: [Action Needed] SOE Parking Permit Request Process for 2021-2022
Performance Management Changes
Both SHRA and EHRA Non-Faculty performance appraisals are now being housed in the new Carolina Talent platform, which can be accessed under the Self-Service tab in Connect Carolina. As this transition is being made, performance appraisals for this past performance cycle, 2020-2021, are done on paper forms that are signed and uploaded into Carolina Talent. The performance plans for 2021-2022 are being placed directly into Carolina Talent for approval.
- SHRA performance appraisals and plans should now be finished, including the final step of employee acknowledging their 2021-2022 performance plan in Carolina Talent.
- EHRA-Non-Faculty paper performance appraisals for 2020-2021 need to be uploaded into Carolina Talent by August 13, 2021, and 2021-2022 performance plans are to be completed directly in Carolina Talent and are due by August 31, 2021.
- Additionally, the EHRA Non-Faculty performance cycle dates will now mirror the SHRA performance cycle dates of April 1 – March 31. In order to make that change, the 2021-2022 performance cycle for EHRA Non-Faculty employees will run from July 1, 2021, to March 31, 2022.
Acknowledging that these are extremely tough times, the University and the Office of Human Resources have created some resources to assist faculty, staff, and students through these unprecedented times. Additionally, the School’s Department of Human Resources is available to assist all employees in any way we can; please do not hesitate to reach out!
- Returning to Work on Campus website: https://hr.unc.edu/return-to-campus
- Contains information such as Guidance for a Safe Return (i.e., Logistics, Workplace Considerations, Accommodations and Flexibility, and Benefits and Leave) and Helpful Resources.
- Wellness website: https://hr.unc.edu/return-to-campus/wellness/
- Contains information on transitioning back to your on-campus space while: Supporting Yourself and Others, Finding Peace in Uncertainty, Childcare and Parent Resources, and much, much more.
- Carolina Together website: https://carolinatogether.unc.edu/
- Contains information on Summer Testing Guidelines, COVID-19 Community Standards, COVID-19 Vaccine Certification for faculty, staff, and students, and Vaccine Information, among other topics.
- Return to Campus Information Sessions:
- Becci Menghini sent an email to the campus on June 18, 2021, that announced two Return to Campus Information Sessions that the Office of Human Resources is hosting later this month to provide useful information about returning to work on campus and to answer your questions:
- Tuesday, June 29, 3 – 4 p.m.: Return to Work Information Session for Managers and Supervisors
- Wednesday, June 30, 2 – 3 p.m.: Return to Work Information Session for All University Employees
- You need to register for a session in advance and you can submit questions ahead of time. These are livestreaming YouTube sessions which will include representatives from Transportation and Parking, Equal Opportunity and Compliance, and Environment, Health and Safety. Also, for those who cannot attend, the sessions will be recorded and posted on the Returning to Work on Campus website noted above.
Finally, for anyone needing PPE (Personal Protective Gear) while on campus, such as masks, alcohol wipes, etc., these can be found in the SOE mailroom. Entry to the mailroom is controlled by swipe card access.
The EdIT team has been working hard to prepare for everyone’s return to campus! There is one note about the return, and a few project updates.
Returning to Campus: Reinstalling Technology
With the volume to technology coming back to campus and the bandwidth of our small team, we need help. The expectation will be for employees to attempt to reconnect their own technology first, and then request help if they’re having any trouble. To request help please submit via: Request Something Else
If you do need assistance, please be patient with us as we balance what we anticipate being a high volume of requests.
Official School Communications
We have an active project under way too establish role-based groups with explicit membership criteria that will be used to:
- Replace listservs
- Streamline resource access using role-based criteria
This is coming very soon! You’ll receive an announcement from Fouad, and we’ll have a meeting to go over the new infrastructure.
SOE Printing Update
Campus has a new 5-year contract extension with Xerox, and with it will come some device upgrades/changes for the SOE. The changes include:
- New model copiers
- Extended use of smaller MFD in some areas
- Removal of all smaller HP printers
Alongside the Xerox changes, EdIT will also be installing an embedded application on the new devices. The two biggest features this will give us are:
- Follow-me print (print to one queue, release it at any SOE Xerox device)
- Mobility print (better non-SOE owned device printing options)
More to come on this project when we finalize timing with Xerox.
The facilities portion of the G010 (02) and 2040 (206) renovations is underway! We have a very tight timeline, but we’re still on track to have both ready by fall. Because of the tight timeline, we may need some time to work through some of the more advanced features – so please bear with us. Our goal is baseline functionality for the fall.
Campus phone project: Verizon to AT&T migration
Campus is in the process of migrating our phone provider from Verizon to AT&T. You can read more about the project here: https://phoneservices.sites.unc.edu/ and some of the key benefits include:
- Ability to use computer or cell phone to receive and make calls from anywhere using a UNC phone number
- Voicemail to email option
The Peabody migration scheduled for August 27. ITS has been in Peabody upgrading phones from the old model to the new and removing the power blocks to instead power the phone through the network. Everyone will receive a welcome email from the new phone system delivered in no specific order from early July through August.
The new signage and new room numbers are nearly complete. We will have staff this summer working on adding name inserts into the office signage. Please do not try to remove the acrylic cover on the signs. It requires a special tool and do not want them broken. Business operations staff will work on the removal of any old nameplates and signage this summer.
As part of ADA upgrades, the breakroom and the kitchenette in suite 2010 are undergoing renovations to make those areas ADA compliant. The sinks in these areas will not be available until mid-late August.
As mentioned in the EDIT updates, the classroom renovations are underway and are on track to be completed before classes start for Fall.
The school is currently working on identifying a space in the building for a lactation room. There are several items to work through and must work with several units on campus, but we are hopeful that we will have a room setup before Fall classes start back.
Concur Travel System and Travel Cards
Campus is working on rolling out a new travel system and options for some employees to have a travel purchasing card. All travel will be required to go through the new system once it is live. Until then, all travel requests must still go through RASR before any travel happens or any expenses incurred.