This is an active project. This article will be updated as needed.

Project Overview

The School of Education maintained a file server for the use of its faculty and staff for several years. Due to several factors, this server will be retired by early 2021. All data housed on this server will be migrated to other locations.

Connecting/mapping a network drive


Technical Help

Migration Details

The migration will take place in two phases. In the first phase, Group shares will be migrated to campus secure network storage (SecNAS).

Individual shares will be migrated in Phase 2. More information is available below.

Phase 1 was completed on December 12, 2020.

Because group shares may contain sensitive information (SI), these shares will be moved to SecNAS, which is configured with the requisite security controls for all levels of SI.

Before the migration, each group share appeared as an individual drive (Windows) or network location (Mac). After the migration is completed, all group shares will appear as folders within a single drive or network location. See the images below for a before/after comparison.

Windows computers will be configured to use this new location the next time the computer is either on-campus or connected to VPN. 

Mac users will need to repeat their initial setup steps for accessing shared drives.

Instructions for manually connecting these drives are accessible in the knowledge base article Connecting/Mapping a Network Drive.

Phase 2: Personal Folders

Phase II is currently underway with an estimated completion in early June.

On June 4th, 2020, at 8:00 a.m., access to personal folders on the Education File Server will be deactivated. EdIT will be working with ITS to migrate data from users’ folders to their respective OneDrive accounts.

Files will be migrated into a newly-created folder in your OneDrive account called EdIT-Migrated. This will establish a distinction between files that were already in your OneDrive and those that EdIT has migrated on your behalf.

If you would prefer to move the files yourself, you may do so at any time prior to June 4th. You may complete this 1-question survey to let us know whether you prefer to move the data yourself. If you do not respond to the survey, we will start moving your data to OneDrive on June 4th

We understand that these changes may impact your workflows and practices. In order to help you prepare for this transition, EdIT will be offering a OneDrive Training via Zoom on May 25th from 2-3 p.m. Recordings of the training will be posted to Ed Hub and the Ed Portal. We highly recommend that you participate in this training, especially if you have not previously used OneDrive. The training will provide a broad overview of OneDrive, as well as tips for managing, sharing, and collaborating on files in the Office 365 cloud environment. You can register for the training at this Zoom registration page

As always, the EdIT team is available to help answer any questions you may have regarding this migration. You can ask for help by visiting and clicking Ask Us.