The School of Education has a shared Zoom Webinar license that can be used by faculty and staff for school-sponsored events. This article provides information about Zoom Webinar and outlines the process for scheduling the use of the shared license.

Requests to use the webinar license should be made a minimum of one week in advance of the actual webinar event.

About Zoom Webinar

Zoom Webinar allows you to host a Zoom meeting with up to 500 participants, including panelists and attendees. As the host or a panelist in a webinar, you can share your screen, video, and audio, while attendees can use question and answer options to interact with the host and panelists.

Webinars can require preregistration—with the option for the host to add custom registration questions—or registration can be turned off so that attendees can join simply by clicking a link at the time of the webinar. Webinars can be held once, can reoccur in a series, or can be the same session held multiple times.

Learn more about the differences between a webinar and a meeting.

Scheduling a Zoom Webinar

To schedule a Zoom webinar, complete an Web Conferencing Request.

  1. Go to
  2. Click the Request Service button.
    ServiceNow Request Service Button
  3. Search for “web conferencing” using the search bar at the top of the screen and click on the Web Conferencing Request.
    Web Conferencing Search
  4. Complete the request form and submit by clicking on the Order Now button.
    Web conferencing Request Form
  • Requested for: The person who will be responsible for leading the webinar.
  • Requested for department: Should be pre-filled.
  • Web conferencing service: Select Zoom.
  • Event Type: Select Webinar.
  • Request Type: Select all options.
  • Role: Select Host
  • State: Enter the start date and time of the webinar.
  • End: Enter the end date and time of the webinar.
  • Location: Enter where the location from where you will be leading the webinar (Ex: Home, Peabody Office, Classroom).
  • Operating System: Select the operating system that is running on the device which you will be using to lead the webinar.
  • Additional Information: Include as much information as possible about this event (Ex: expected number of attendees, additional panelist, preference for registration, screen sharing requirements, Q&A and chat preferences).

Once this request is submitted, an EdIT staff member will be in touch with you to schedule a meeting to talk through the logistics and details of the event, set up the webinar, and provide you with the information and links you need to conduct the webinar.

Zoom Webinar Features

The following links to the Zoom Support website provide more information about some of the features that are available during a webinar: