Overview

This page covers best practices and security settings for recording class meetings via Zoom.

Asynchronous Recordings

Best practice for online teaching is to record lectures/content asynchronously so that it can be repurposed and developed in a way that can be consumed in bite-sized chunks. The remainder of this page focuses on recordings made from live class meetings. For additional materials about remote teaching, please see: Remote Teaching & Learning Resources

Recording Live Class Meetings

  1. Indicate on syllabi and on the departmental learning management system or website that classes may be recorded, noting that recordings will only be made available to students enrolled in the classes recorded.
  2. When practicable, notify students and any guest speaker when a class is actually recorded.  This notification may be provided verbally by the instructor or electronically through the online learning management system or telecommunication service used.  It is advisable to make a more substantial notice during one of the initial classes, and then simply have a way to note that the class is being recorded during other classes in a more routinized way.
  3. Ensure recordings are only made available to the students enrolled in the classes recorded. A recorded classroom lecture should not be used for any purpose except to meet the educational objectives of that particular class. Should the department or instructor wish to use recordings for any other purpose, the department should contact the Office of University Counsel.
  4. Prohibit students from making individual recordings of the class in any format without prior consent from the instructor and the school or department.
  5. Prohibit students from sharing or distributing recordings obtained from the University or elsewhere.

Example Language for Syllabus or Other Communication to Students

The University may record meetings of this class for educational purposes. These recordings will be shared only with students enrolled in the course for purposes of academic instruction only. Your instructor will communicate to you how you may access any available recordings.

Unauthorized student recording of classes on personal devices or on any other format is prohibited.

Students requesting the use of assistive technology as an accommodation should contact Accessibility Resources & Service. Other students must obtain express permission from the department to record the class, and the University will only grant such permission in extraordinary circumstances in which the student otherwise lacks access to a recording made by the University or instructor. Students shall not copy, reproduce, or distribute any recordings of their classes, and students shall delete any recordings at the conclusion of the course.

Any violation of these prohibitions or restriction on the making, use, copying, or distribution of recording of classes shall constitute an honor code violation.

Example Language for Instructor

This class is being recorded for educational purposes only, and the recordings may only be made available to students enrolled in this case.  Any use of a recording of this class by a student shall be for educational purposes only. Students may not record this class on their own, in any format, without prior express authorization from the University and may not copy, reproduce or distribute any recording that they access.

Technical Details

Baseline settings to accomplish the guidelines for recording live class meetings have been put in place for School of Education employees. Note: Users not in the School of Education Zoom account will not necessarily have these settings enabled. If you are a School of Education instructor and need assistance, please contact EdIT.

Conducting Recordings

Zoom allows the recording of meetings to the cloud, or to your local computer. To facilitate ease of sharing the recording, EdIT’s recommendation is to use cloud recording.

Once you start your recording, all participants will be given the following consent prompt:

zoom recording consent screenshot

If participants do not consent to the recording, they must leave the meeting.

Allowing Participants to Record

By default, participants are not allowed to record meetings. If you have a reason to allow a participant to record a meeting (keeping in mind the live class recording guidelines), you do have the ability to grant individual permission to record to a local computer. To do so:

zoom allow recording screenshot

Once a participant starts a local recording, the same recording consent is shown as if the host started the recording.

Sharing Cloud Recordings

Once your recording has finished processing, you can share it from the Zoom dashboard (unc.zoom.us):

zoom screenshot

The following defaults have been set for sharing cloud recordings:

zoom cloud recording settings screenshot
  1. Only authenticated users can view. This means only users logging in with a UNC accounts will be able to view the recording.
  2. Disallows viewers to download the recording.
  3. Requires passcode protection.

Note: All of these settings are default, but can be changed when necessary.

To actually share the recording, copy the sharing information from the settings pop-up above. Send the sharing information to whoever needs access to the recording. For class recordings, the recommended approach is to post the sharing information to Sakai.