- Rooms should never be held – only reserve rooms once a meeting time has been established.
- Occasionally, meetings may need to be shifted around in order to ensure everyone’s needs are met:
- Be conscious of meeting requirements – only book larger rooms/rooms with enhanced technology if necessary.
- Include all meeting attendees on the invitation to have an accurate count.
- If you do not wish to include the meeting attendees, please include the number of attendees in either the subject or notes section.
- Rooms should be cleaned up and returned to order once your meeting has concluded.
- Not following these practices could jeopardize a person’s ability to continue to make room reservations.
SOE faculty and staff reserve SOE conference rooms via Outlook. Each conference room has its own calendar, and if the room is available invitations from SOE faculty and staff are automatically accepted. Others wishing to book SOE conference rooms will need to work with an SOE faculty or staff sponsor to reserve the room for them.
To reserve a conference room, add the room to your Outlook calendar invite. After sending the invite, you will receive a confirmation email from the room calendar. Room availability is seen via the “Room Finder” function and scheduling assistant within Outlook. If you select a room that is not available your invitation will be declined.
The available SOE conference rooms are:
- Address Book Name: SOE Peabody G002A
- Email Address: firstname.lastname@example.org
- About the room: Peabody G002A
- Note: Only Research Staff, Postdocs, RAs, & GAs can reserve PE-G002A
- Address Book Name: SOE Peabody 1050C
- Email Address: email@example.com
- About the room: Peabody 1050C
- Address Book Name: SOE Peabody 2050D
- Email Address: firstname.lastname@example.org
- About the room: Peabody 2050D
- Address Book Name: SOE Peabody 3040
- Email Address: email@example.com
- About the room: Peabody 3040
- Address Book Name: SOE Peabody G070
- Email Address: firstname.lastname@example.org
- About the room: Peabody G070
- Address Book Name: SOE Peabody 2010D
- Email Address: email@example.com
- About the room: Peabody 2010D
- Address Book Name: SOE Peabody 3028F
- Email Address: firstname.lastname@example.org
- About the room: Peabody 3028F
Heelmail (Outlook Web App)
Viewing Full Conference Room Calendars